Free calculator
What is manual document processing actually costing you?
Every document a person opens, reads, re-keys and files costs real staff time — typically $10–$40 each once you count the full touch. Multiply by your monthly volume and the number stops looking small. Move the sliders.
What manual document handling costs you annually
$240k
8,000 staff-hours a year at $4 per document
$120k
annual saving at the 50% midpoint of the published 40–60% reduction ($96k–$144k band)
333 h
freed per month — staff redeployed from re-keying to exceptions and review
Uses the 40–60% handling-time reduction published on our document and finance automation pages — consistent with our first-hand client result of a 14-day document turnaround cut to 4 hours. Methodology below.
Get this breakdown for your document volume — plus the fix
We’ll send your numbers with the full methodology, and how extraction with per-field confidence scoring removes 40–60% of handling time on your document types.
Methodology
The math, in the open
Annual cost is your monthly volume times twelve, times handling minutes per document, priced at your loaded staff cost. Savings apply the 40–60% handling-time reduction we publish for automated intake, extraction and routing — shown as a band with the midpoint highlighted, never a single best-case number.
annual cost = docs/month × 12 × minutes/doc ÷ 60 × hourly cost savings = annual cost × 40–60% (midpoint 50% shown)
External cross-checks for the per-document cost: APQC benchmarking puts the median manually processed invoice at roughly $21 (top quartile ~$10); Ardent Partners cites $15–40 for manual-heavy AP teams. Our own first-hand result on a document-heavy pipeline — reserve studies — cut turnaround from 14 days to 4 hours at 94% extraction accuracy on handwritten forms, with every extracted field carrying a confidence score and low-confidence reads routed to a human.
The fix
How teams remove the 40–60%
The service
Document processing automation
Intake, classification, field extraction and system write-back for any document type — scanned, photographed or handwritten — with human review on flagged items.
The engine
The Document Intelligence Engine
Watch the pipeline run end-to-end — the same system behind the 14-days-to-4-hours client result this calculator cites.
For finance teams
Invoice & AP automation
The finance-specific version: 40–60% less invoice and AP handling time, 50%+ faster month-end close.
FAQ
Document processing costs, answered
Where does the 40–60% reduction come from?
It is the published range on our document and finance automation pages for invoice and AP handling once intake, extraction and routing are automated, and it is consistent with our first-hand client results — a reserve-study document pipeline whose turnaround went from 14 days to 4 hours, and 5× throughput per analyst. The calculator highlights the 50% midpoint and always shows the full band.
How does my number compare to industry benchmarks?
For invoices specifically, APQC benchmarking puts the median cost at roughly $21 per manually processed invoice (top-quartile organisations reach ~$10), and Ardent Partners cites $15–40 for manual-heavy AP teams. If your per-document cost lands in that range, you are typical — which is the problem.
What document types does this apply to?
Anything staff currently read and re-key: invoices, insurance claims and FNOL packets, tax documents, loan files, inspection forms, contracts, statements. Extraction handles scanned PDFs, photos and handwriting — our published accuracy on handwritten inspection forms is 94%, with every field carrying a confidence score so low-confidence reads route to a human instead of into your system.
Does automation replace the processing team?
It redeploys them. The model assumes the freed time moves to exceptions, review and higher-value work — that is also why we model savings at the band rather than promising 100% removal. Human review on flagged items is part of the design, not a failure of it.
Is the data I enter here stored anywhere?
No — the sliders run entirely in your browser. We only receive your inputs if you choose to submit the form with your email, in which case we use them to prepare your breakdown.
Sometimes the hardest part is reaching out — but once you do, we'll make the rest easy.
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